Program Operations Officer – Mexico City

Data-Pop Alliance is seeking a full time Project Operations Officer (OPO) based in Mexico City.

Effective dates: July – December 2019, with possibility of extension past January 2020. 2-month trial period starting by end of July.

Reporting to the Deputy Director for Latin American and the Caribbean based in Mexico, the Project Operations Officer will support Data-Pop Alliance’s work through the following key responsibilities:

The OPO provides operational and administrative assistance to the Program Staff, performs a variety of administrative, coordination and logistical services in support of the operations of the Program, and assists with information management.

Project Support / Administrative  (60%)
  • Manage all project contracts, ensuring that deliverables are on schedule and contractual obligations are met
  • Organize all calendars and schedule regular team meetings and conference calls/video-conferences with counterparts at donor institutions, often over different time zones, including the preparation and distribution of documents and providing the necessary technical devices
  • Take minutes of regular team meetings and other meetings with the assistances of and coordination with the team as required
  • Arrange travel bookings, primarily for the Director and Deputy Director, as needed
  • Coordinate with Project Leads to maintain and review all project budgets
  • Act as the main contact person during the absence of team members, following-up on any emergencies with appropriate in-house staff
  • Assist other team members in preparing and formatting documents, including PowerPoint presentations
  • Maintains a tracking system of responses to proposals
  • Assist in the orientation of new staff, interns, research fellows and consultants by providing them with the necessary documents and materials for orientation
  • Lead setup of local office in Mexico City, including locating office space and arranging contracts
  • Lead process of legal organizational incorporation in Mexico
Financial (40%)
  • Manage all project budgets and cashflow documents
  • Update budget documents and submit expense requests
  • Coordinate all project contractors including contract preparation, payments, and related reporting requirements
  • Submit and manage invoices, including contractor payments

Skills and experience required
You are / have:

Graduate with a Bachelor’s Degree in international development or relevant field
A minimum of 1-2 years relevant experience
Experience / ability to work with Excel, the Google suite; WordPress, the Adobe suite a plus
A self-starter, disciplined, driven, eager to learn, grow, and make an impact
Successful experience working in a multicultural environment with partners and people of different backgrounds and levels of seniority
Full working proficiency in English and Spanish is mandatory
Candidates interested in growing with the organization are strongly preferred


Based on experience

Recruitment process
Qualified candidates are requested to submit a CV and cover letter to with the subject line “Project Operations Officer” by July 19th, 2019, 6:00pm EST.

In this brief cover letter paragraph, please include: educational background, languages spoken, and 2 references.


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